Surgery Coordinator

At Clayton Eye Center, our purpose is to provide the highest level of eye care possible to each patient enhancing individual lifestyles and vision. We are committed through a highly skilled and compassionate team of Doctors providing services with leading-edge technology in efficient and cost effective manner. We offer various services including Cataracts, Glaucoma, Retina, Family Eye Care, contact lenses, cosmetic, oculoplastic & reconstructive surgery with multiple locations on the south side of Georgia.

The Surgery Coordinator facilitates the scheduling, coordination, documentation, and patient education associated with surgical services. This role supports a seamless patient experience from initial check in through postoperative follow-up, including communication regarding available premium services. The successful candidate is highly organized, detail-oriented, collaborative, and an effective communicator.

• Create, scan, organize, and maintain complete and accurate surgical charts and records.
• Provide patients with preoperative and postoperative instructions and education within the scope of the role.
• Coordinate surgical scheduling and communicate timely, accurate information to patients, physicians, clinic/ASC staff, and outside facilities.
• Prepare, route, and track required paperwork, including history and physical (H&P) requests, consents, and other physician or facility documentation.
• Respond promptly and professionally to incoming calls and patient inquiries.
• Coordinate postoperative appointments, including co-management arrangements with referring providers as applicable.
• Follow up with patients who cancel or miss surgical appointments and assist with rescheduling.
• Keep surgical schedules, forms, consent documents, and workflow reference materials current as processes change.
• Participate in physician training sessions and support other administrative and patient coordination tasks as assigned.
• Assist with patient reception, payment collection, and review of consent forms or discharge instructions as assigned and consistent with facility policy.
• Obtain vital signs only when appropriately trained, authorized, and permitted by facility policy
• other duties supporting facility operations as assigned.

 Documentation, Chart Preparation, and Compliance

• Prepares and maintains accurate surgical packets, consent forms, charts, and operative documentation.
• Coordinates communication between surgeons, ASC, anesthesia, and referring providers.
• Maintains up-to-date documentation and knowledge regarding co-management with referring providers and ensures compliance with the scheduling
• Ensures medical clearances are completed and documented as needed.
• Ensures all documentation meets regulatory, medical, and organizational standards.
• Maintains accurate logs for surgeries, cancellations, and reschedules.
• Protects patients information under HIPAA guidelines.

• High School Diploma or equivalent
• Minimum 2 years of experience as a Surgical Scheduler/Coordinator or equivalent title; ophthalmology experience preferred
• Experience with EHR software; Nextech/ICP experience strongly preferred
• Knowledge of contracted insurance plans and procedures
• Strong communication and interpersonal skills
• Ability to work in a fast-paced clinical environment.
• Must have ability to travel to all practice locations as necessary

We offer a competitive benefits package to our employees:

• Medical
• Dental
• Vision
• 401k w/ Match
• HSA/FSA
• Telemedicine
• Generous PTO Package

We also offer the following benefits for FREE:

• Employee Discounts and Perks
• Employee Assistance Program
• Group Life/AD&D
• Short Term Disability Insurance
• Long Term Disability Insurance

EyeSouth Partners is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.